Seven Must-Have Apps Before Your Next Business Trip
Must Have Apps for 2019 to Download Before Your Next Trip
Seasoned travelers know you can do a lot of little things to make being away from home more comfortable. You can follow tips to pack lighter, such as rolling your clothes and using hotel laundry services and certain credit cards accepted everywhere. What you may not have considered are the apps you should download before your next journey.
Experts predict that U.S. domestic business travel will reach 483 million trips a year by 2020. By the year 2021, experts predict business travel spending will reach $1.7 trillion. If you aren’t already traveling as part of your work, you’re likely to at some point in your career.
Figuring out which apps are worth downloading and which are a waste of time isn’t an easy task. Dozens of travel and business apps are available. We’ve done the work of sifting through them and figuring out which are most beneficial for business travelers. Here are seven of them.
Skyscanner offers a mobile app that allows you to sort through the different prices for flying to and from various destinations utilizing business class. Some airlines offer discounts at specific times of the year, so pushing your meetings a week or two out might save you as much as 50 percent or more on your business class fare.
The app also notifies you of any specials, helps you track which airlines have the best deals and offers a chart which shows the cheapest months and days to fly. If your company makes travel arrangements for you, you can still offer input to the assistant making plans by looking at your Skyscanner app for the best dates before asking them to book your travel.
Have you ever headed out on a business trip that ran a bit longer than expected due to intense negotiations or a sudden added meeting or two? In large cities, the hotel you were already in may be booked up for a conference or other event. There are times when you suddenly have to find a hotel room at the last minute.
Enter Hotel Tonight, a way to find a hotel in any city with a few filters. The app has a partnership with some of the best hotels in the largest cities. They offer their unsold rooms at a discount. You can book rooms in advance or look for something at the last minute. The app includes a full description of each hotel along with ratings from other travelers.
This app is the perfect tool for syncing your travel itinerary and work calendars. If you plan to do a little sightseeing at the end of a work day, then you can also plan side trips around important meetings, meshing the best of both business and leisure travel.
You can also share your itinerary through the app with your work colleagues, which reduces communication issues and keeps everyone informed of when essential meetings are on the schedule. This app helps keep you productive and on task while on your business trip because you see at a glance what’s next in your planned day.
You might have some issues with actually converting your currency into foreign currency when traveling, including that there are only a limited number of banks which convert currency. Last-minute travel plans don’t always allow enough time to convert. You may find yourself in another locale with different money than your country uses. However, in tourist-heavy areas, they will likely still take the United States dollar and other popular currency in exchange for goods and services.
Elk is a currency converter for those trips that take you outside of your home country. The difference between what your local currency is worth in another country varies daily. You can quickly see if you’re being treated fairly and also being fair to others by using Elk to convert currency in real time. The app works with an iOS device and integrates with your Apple watch, putting information at your fingertips.
You may have some downtime during your business trips, so entertaining yourself is a vital part of travel. Watching videos is one way of keeping yourself entertained. Listen with headphones, and you won’t disrupt those around you.
If you have a Netflix account, downloading the app is a must for any traveler. However, there may be times when you don’t have access to cellular data. You’ll want to download a few movies or episodes of shows to your app, so you can pull them up even without WIFI access.
When you do have WIFI access, your viewing options are unlimited. Remember that downloads take up space on your mobile device, so delete files after you’ve viewed them.
6. Google Maps
Google Maps is one of the top means of navigating in a car or on foot. If you’re in an unfamiliar city, you can pull up the app and figure out what restaurants and stores are near your location and get walking or driving directions to the destination. The maps also integrate with Google Reviews, so you can see what others think about a particular establishment before frequenting it yourself as well as get price ranges.
Google Maps also offers stop-by-stop directions for local mass transit along with departure and arrival times for trains and buses. Never again will you feel overwhelmed by big city subway systems you aren’t familiar with. You can pull up the app and figure out the best route to take along with where to get on and off transit.
One of the worst parts about business travel is keeping all those receipts and tracking expenses, so you can get reimbursed or prove your per diem. Fortunately, there’s an app that simplifies the process of expense tracking.
The app is free to download. You take a snapshot with your phone of a receipt and describe the expense and submit a final report to your company when you’re finished. Even if your company doesn’t partner with Expensify, you can track costs for your records in case you accidentally misplace a receipt or to make your final report easier to pull together for accounting.
Be Choosy About Apps
The seven apps above represent some of the most useful ones we’ve found. While numerous apps for business travelers exist, be selective about which ones you use. The best apps serve a purpose by making your travel experience easier or reducing your workload in some way. Look for apps that expand communication between you and your home office or solve problems likely to arise while traveling.